Administrative Coordinator – ANC

Location: Purchase, NY
Department: Administrative/Clerical

Learfield IMG College is the leading media and technology services company in intercollegiate athletics. The company unlocks the value of college sports for brands and fans through an omnichannel platform with innovative content and commerce solutions for fan engagement. The Learfield IMG College suite of services includes licensing and multimedia sponsorship management; publishing, audio, digital and social media; data analytics; ticketing, ticket sales and professional concessions expertise; branding; campus-wide business and sponsorship development; and venue technology systems.

Headquartered in Plano, Texas, the company has long had the privilege of being an advocate for intercollegiate athletics and the student-athlete experience. Since 2008, it has served as title sponsor for the acclaimed Learfield IMG College Directors’ Cup, supporting athletic departments across all divisions.

Our people-friendly culture is a hallmark of our style and approach to business and is rooted in values demonstrating intentional and active care for other people. The company and its employees strive each day to live by the company's value statement: “build the team, grow the company, have fun, love and serve others.” 


ANC, a subsidiary of Learfield IMG College, designs, installs and provides ongoing operations and services for digital media architecture which stimulates, entertains and engages consumers at special events, sports venues, and places all around us. ANC fuses art, commerce and technology to set the gold standard of the event experience for a distinguished client list that includes the Super Bowl, the Final Four, New York City Marathon, Los Angeles Dodgers, the Ryder Cup, and New York City’s Westfield World Trade Center.

ANC is looking for an Administrative Coordinator to support the ongoing operations of the Purchase office and its senior leadership team. Working closely with building management, external vendors/partners, and other key stakeholders, the Coordinator will ensure everything is running smoothly at ANC HQ while generating a welcoming atmosphere for employees and their guests. This is a full-time, non-exempt (hourly) position, reporting to the Senior Vice President of Administration.

Post-COVID Workplace: employees are fully or partially remote right now but will be returning to the office on either a full-time or “hybrid” basis after Labor Day. This role is required to be in-office all five days; applicants must be based within reasonable commuting distance of the Purchase office to be considered.

 

 What you’ll do…

  • Maintain front desk and conference rooms; act as receptionist, greeter, and phone operator (answering and directing incoming calls, providing entry to visitors, keeping common areas tidy, setting up conference rooms, etc.)
  • Manage security/keycard program and company's office phone system.
  • Handle all shipping and postage, and collect/distribute daily deliveries (including mail for remote employees).
  • Keep copier/printers and other office equipment in working order.
  • Maintain inventory of conventional office supplies and beverages/snacks for office café.
  • Attend to the general appearance and upkeep of office café and common areas.
  • Liaison with building management staff for all related matters like office cleaning and repair orders.
  • Serve as executive assistant to ANC's leadership team (CEO, COO, CMO) as requested; including travel, calendaring, expenses, etc. 
  • Participate in hospitality/client relations, primarily with responsibility to maintain ticketing program to client events (sporting events, concerts, etc.)
  • Provide support on special admin-related projects, including holiday party planning and onsite/off-site meetings.

 

What we’re looking for…

  • High School Degree or GED required. Bachelor's Degree preferred.
  • At least 2 years' experience as an office manager, receptionist, and/or executive assistant.
  • Excellent verbal and written communications skills (ability to compose, edit and proofread business correspondence).
  • Superb organizational, problem solving, and time management skills.
  • Ability to work independently and adapt to quickly changing priorities. 
  • Strong service acumen and relationship-building skills.
  • Proficient in MS Office (Word, Powerpoint, Outlook).
  • Some experience with booking travel and using Concur is a plus. 

 

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

 

Learfield IMG College is an Equal Opportunity Employer: Female / Minority / Disability / Protected Veteran / Sexual Orientation / Gender Identity

 

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