Administrative Assistant

Location: Atlanta, GA 30309
Department: Legal

Compensation: $ - $

  • Medical/Dental/Vision Insurance
  • Disability Insurance
  • Life Insurance
  • Retirement Benefits
  • Flexible Spending Accounts
  • Paid PTO
  • Flexible Work Schedule

CLC is the nation’s leading collegiate trademark licensing company with a mission to elevate college brands through insight and innovation. The company is uniquely positioned to deliver consumer connections and brand visibility for institutions through data-based, customized brand protection, brand management, and brand marketing solutions that include impactful licensed merchandise systems and strategies and innovative marketing platforms to navigate the ever-evolving consumer and retail marketplace.

Headquartered in Atlanta, Georgia, CLC’s people-friendly culture is a hallmark of the company’s style and approach to business and is rooted in values demonstrating intentional and active care for other people. The company and its employees strive each day to live by the company's values to Serve Others, Build Trust, Lead Well, Innovate Often, Be Passionate.  Founded in 1981, CLC is a part of Learfield IMG College, the leading media and technology services company in intercollegiate athletics.


As a member of CLC’s Legal Department, the Administrative Assistant will support our SVP, General Counsel and be the primary point of contact for internal and external clients on all matters pertaining to the Legal Team. The person in this role will have the opportunity to serve as a liaison to other senior leaders and senior management teams, and oversee special projects. This person may work independently or with other members of the Legal Team on projects, from conception to completion, must be able to work under pressure at times and be able to handle a wide variety of activities and confidential matters with discretion. This person must be extremely organized, deadline oriented, and have a strong eye for detail.


  • General Administrative and Clerical Support
    • Calendar Management
      • Coordinate multiple calendars to schedule conference calls and meetings
      • Draft and send agendas for meetings, including weekly Legal Team Meeting
      • Book rooms for meetings and trainings and ensure that the A/V works
      • Track and monitor Calendar deadlines via and MS Outlook
    • Travel Coordination
      • Arrange travel logistics for Legal team, including airfare, hotels, rental cars, etc.
    • Invoicing
      • Coordinate with attorneys to process all legal invoices
      • Coordinate with paralegals to process damages/restitution checks
      • Upload all processed invoices to master tracker
    • Prepare expense reports for Legal Team
    • Prepare labels/letters via mail merge for Partnerships Team for annual and quarterly reports
    • Draft correspondence, maintain electronic and hardcopies of files, and coordinate other administrative matters and general office tasks
    • Handle other various tasks as and when assigned
  • Legal Support
    • Field legal calls from staff and reception to transfer to the appropriate legal handler
    • Coordinate and track the execution status of all contracts for electronic signature
    • Upload all executed contracts to the Legal Drive
    • Disseminate Legal Newsletter to clients and staff
    • Allocate and assign weekly trademark applications in the Official Gazette to attorneys for review
    • Assist attorneys to ensure online enforcement and cease and desist files are complete and uploaded to in our proprietary tracking system Brand Manager 360
    • Support attorneys and Partnerships Team in responding to requests for enforcement statistics from Brand Manager 360
    • Prepare enforcement packages and letters for investigators providing gameday enforcement activities; Provide summaries of enforcement activities for universities
    • Upload Customs notices and related materials to Brand Manager 360
  • CAPS (Coalition to Advance the Protection of Sports Logos) Support
    • Enter and update all CLC-related CAPS matters in Brand Manager 360
    • Maintain CAPS litigation status tracker
    • Admin support for attorneys serving on CAPS committees


  • 2-4 years of experience as an executive assistant or other relevant administrative support experience
  • Bachelor's degree strongly desired or equivalent work experience
  • In-depth understanding of entire MS Office suite
  • Ability to organize a daily workload by priorities
  • Must be able to meet deadlines in a fast-paced quickly changing environment
  • A proactive approach to problem-solving with strong decision-making skills
  • Professional level verbal and written communications skills


LEARFIELD is the leading media and technology services company in intercollegiate athletics. The company unlocks the value of college sports for brands and fans through an omnichannel platform with innovative content and commerce solutions for fan engagement. Headquartered in Plano, Texas, the company has long had the privilege of being an advocate for intercollegiate athletics and the student-athlete experience. Our suite of services includes licensing and multimedia sponsorship management; publishing, audio, digital and social media; data analytics; ticketing, ticket sales and professional concessions expertise; branding; and campus-wide business and sponsorship development.

Our people-first culture is the foundation of our business and is reflective of our approach to building meaningful relationships with our employees, partners, and fans. The company strives each day to deliver the mission statement and embody the core values that make LEARFIELD an exciting place to work.


Our Mission

Powering the connection of fans to the brands and experiences they love.

Our Core Values

Build Trust | Be Fans of One Another | Power Tomorrow | Create & Connect Communities | Have Fun


LEARFIELD offers a full spectrum of benefits for eligible employees including Medical, Dental, Vision, Health Savings Account, Life Insurance and Other Insurance Plans, Flexible Paid Time Off (including Parental Leave), Paid Holidays, 401(k), and Short/Long Term Disability.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status. LEARFIELD is an Equal Opportunity Employer: Female / Minority / Disability / Protected Veteran / Sexual Orientation / Gender Identity.